The Washoe Tribe of Nevada and California (also referred to as “The Tribe”) is a federally recognized Tribe with reservation lands and communities in Northwest Nevada (Carson City County and Douglas County) and Northeastern California (Alpine County). The Tribe develops and implements the Washoe Tribal Transportation Improvement Program (TIP), the purpose of which is to provide safe and efficient travel for Tribal members, visitors, and employees to and from Tribal Communities, buildings, and facilities through well-designed, constructed, and maintained transportation facilities (roads, bridges, parking areas, etc.).
The Washoe Tribe’s current approved TIP includes parking area improvements during 2019 as follows in the Dresslerville Community:
- Washoe Tribal Health Center – repair and resurfacing of the existing paved parking lot
- Washoe Housing Authority – repair and resurfacing of the existing paved parking lot
The Tribe is now seeking PS&Es along with permitting assistance from a state-licensed engineer or engineering firm for each of the four projects. The plans must include cover, legend, demolition, temporary erosion control, temporary traffic control, storm water run-off collection, use and mitigation, site grading, identifying any necessary utility relocation, plan and profile sheets, and construction details. The proposals should include a preliminary estimate of probable construction costs, an itemization of the major elements of site improvements such as earthwork, pavement, flatwork and utilities, and a projection of the time required for construction from notice-to-proceed through completion. Permitting and other approvals will be coordinated with the Washoe Environmental Protection Department, the Washoe Cultural Resources Officer/Tribal Historic Preservation Officer, the Washoe Utility Management Authority, the Washoe Maintenance Department, and other Tribal programs and departments as well as with any required outside agencies.
Scope of Work
The submissions in response to the RFP (“the Proposal”) must meet the objectives and the functional requirements of the Scope of Work. Below is a basic list of objectives that must be minimally met.
- Participation in a project kick-off meeting with Tribal and Community leaders and the Tribal Roads Program Director;
- Participation in a site visit with the Tribal Roads Program Director
- Production and timely delivery of PS&Es and permitting assistance for the civil site improvements, which includes the following scopes:
- Washoe Tribal Health Center - repair (clean, crack fill and seal) or complete resurfacing of the existing south parking area, including the driveways (approximately 7,040 square feet).Additional features will include asphalt striping for parking stalls to include the appropriate amount of ADA compliant stalls, and possible incorporation of best management practices and features identified through coordination with Tribal Departments (e.g. use of porous asphalt as a drainage solution and other green infrastructure design coordinated through the Washoe Environmental Protection Department).
- Washoe Housing Authority - repair (clean, crack fill and seal) or complete resurfacing of the existing parking area, including the driveway (approximately 7,115 square feet).Additional features will include asphalt striping for parking stalls to include the appropriate amount of ADA compliant stalls, and possible incorporation of best management practices and features identified through coordination with Tribal Departments (e.g. use of porous asphalt as a drainage solution and other green infrastructure design coordinated through the Washoe Environmental Protection Department).
- PS&Es will be stamped, will include certification that the plans and specifications meet or exceed the applicable health and safety standards, and will be completed and delivered to the Tribe by the date proposed by the applicant; the Tribe’s preference is for delivery of PS&Es not later than 30 days after notice-to-proceed with design/engineering.
- The Proposal must contain reference to and a plan for completion of all objectives provided above.
- The Proposal must consist of one original and two copies submitted by the deadline indicated below.
- The Proposal must contain the following appendices:
- Résumés of relevant staff
- Résumés of subcontractors or sub-consultants
- Detailed cost proposal, including total guaranteed maximum amount for providing the work
- List of references
- Certificate of Liability Insurance and endorsement of the Tribe being additional insured
- Sample/description of relevant work experience performed by firm/staff.
Evaluation of Proposals &Contracting
Proposals will be evaluated to determine which best meets the needs of the Tribe. Evaluation and selection will be based on the information submitted in the Proposal. Proposals will be evaluated based on the offerer’s specific plan to meet the objectives of the Scope of Work and of the Tribe. Preference may be given to those Proposals detailing relevant past experience in similar consulting activities with Tribal organizations in the development of Tribal facilities
Further information may be required by the Tribe for clarification purposes after the Proposals are submitted. After meeting the mandatory requirements, the Proposals will be evaluated on their functional, support, and cost aspects. The Tribe reserves the right to accept or reject any or all proposals, or any part of any proposal, and to waive any defect or technicality, and to advertise for new proposals on any basis and without disclosure of reason. The failure to make such a disclosure shall not result in accrual of any right, claim, or cause of action by any unsuccessful bidder against the Tribe. The Tribe also reserves the right to award in whole or in part, by items, group of items, or by section where such action serves the Tribe’s best interests. Complete and accurate responses to all items are necessary for fair evaluation of proposals.
This RFP is non-restricted, but Indian Preference applies to the award of this contract in accordance with applicable regulations and policies. Successful applicants will be required to enter into a contract with the Washoe Tribe and will be independent contractors, not employees of the Tribe. As such, they will be required to maintain necessary licensing and insurance.
The Washoe Tribe retains the right to cancel the RFP process if it is in the Tribe’s best interest. The Washoe Tribe shall not be responsible for costs incurred by proposers for proposal preparation. This RFP does not obligate the Washoe Tribe or any applicant until a contract is signed and approved by both parties.
Products of the contract will become the property of the Tribe and not be copyrighted by the consultant. The contract will not be assigned or sublet without prior written consent of owner.
Proposals must be received (not postmarked) not later than 4:00 p.m. (PST) on August 26th, 2019. All late proposals will be rejected. Proposals may be mailed to: 919 US Hwy. 395 North, Gardnerville, Nevada 89410. Proposals may be hand-delivered to: Washoe Tribe Headquarters Building located at 919 US Hwy. 395 North, Gardnerville, Nevada ATTN: Tribal Roads Department.
Proposals may be mailed or hand delivered. Faxed, emailed, or electronic proposals are NOT acceptable. The Proposals, any information required by, and/or any questions regarding this RFP should be addressed and/or delivered to:
If Mailing: 919 Hwy 395 North
Gardnerville, NV 89410
If Delivering: 919 Hwy 395 North
Gardnerville, NV 89410
Attention: Kenneth Cruz
Phone Number: (775) 265-8600 x10705
Fax Number: (775) 265-6240